# Data room guest access for experts and co-investors, on your terms

> Data room guest access is planned for Delsivo's first release. You invite a named guest, such as a technical expert or a co-investor, to specific folders or files in a deal's room. You set an expiry, whether they can only preview or also download, an optional watermark and an NDA acknowledgement. Every invitation, view, download and revocation is logged.

Source: https://delsivo.com/features/guest-access-and-watermarks · Updated 2026-11-06 · Planned, not available yet

## Key takeaways

- Planned for the first release.
- Guests are named people who see only the items you share, until access expires.
- Preview-only or download, watermark text and NDA acknowledgement are set per invitation.
- Revoking access stops new downloads and AI retrieval at once; links already issued expire within minutes.

## Who data room guest access is for

- A domain expert checking a founder's technical claims
- A co-investor reviewing the same round
- Your fund's lawyer reading round documents
- A business unit specialist at a corporate venture team

Guests are not team members. They don't see the deal record, your notes, ratings or other deals. They get a link to the guest pages on your branded portal and confirm it with an email code.

## Settings per invitation

| Setting | Options | Why it matters |
| --- | --- | --- |
| Scope | Whole room, chosen folders or single files | Experts usually need one folder, not the cap table |
| Expiry | A date you choose | Access ends without anyone remembering to remove it |
| Preview or download | Preview only, or preview and download | Keeps originals with you when a read is enough |
| Watermark | Text you set, such as the guest's name and the date | Makes a leaked screenshot traceable |
| NDA acknowledgement | Required or not | The guest accepts your terms before the first file opens |

## Inviting and removing a guest

1. In the room, select the folders or files and choose Invite guest.
2. Enter the guest's name and email, the expiry, the preview or download policy, the watermark and whether an NDA acknowledgement is needed.
3. The guest gets a branded email with a link to your portal and signs in with a one-time email code.
4. They accept the NDA if required, then see only the shared items.
5. To end access early, choose Revoke. New download links and AI retrieval are refused immediately, and any link already issued expires within its short lifetime.

## What the activity log records

Every invitation, access, upload, download, revocation and permission change is recorded with who did it and when. The log sits in a separate logs database from the deal data. You can see, for example, that a guest opened the customer contracts folder twice and downloaded nothing.

Files are delivered through short-lived signed links created after a permission check, never through permanent public addresses. A watermark deters casual sharing but can't stop someone photographing a screen, so share the minimum each guest needs.

## Frequently asked questions

### Does a guest need a Delsivo account?

No password is needed. The guest opens the link on your portal and confirms with a one-time code sent to the invited email address.

### Can a guest see AI findings or our internal ratings?

No. Guests see only the items explicitly shared with them. Deal notes, ratings, AI assessments and decision packets stay with your team.

### Can founders see which guests viewed their files?

Guest access is set by your fund. What founders are told about sharing is part of your fund's own privacy notice, because the fund controls founder data.

### Is guest access part of the pilot?

No. It is planned for the first release, together with data room templates, versions and file-level questions.

## Related pages

- [VC data room template](https://delsivo.com/features/data-room-templates)
- [Deal audit trail](https://delsivo.com/features/audit-history)
- [Data rooms](https://delsivo.com/data-rooms)
- [Security](https://delsivo.com/security)