# Your data room with a fund

> See what the fund still needs for diligence, upload files to the folders it shared, answer items without a file, and ask questions, all from the Files tab.

Source: https://delsivo.com/help/requests-and-uploads/data-room-access · Updated 2026-11-06

## Key takeaways

- The Files tab shows the documents the fund asked for and what's already done, with due dates.
- You upload only to the folders the fund opened for you. Some folders are read only.
- If an item doesn't apply yet, answer "Not applicable" or "Will share after the term sheet" with a short note.
- Every file is checked for viruses before anyone opens it. Uploading again adds a new version and keeps the old one.
- You see your questions and the fund's replies. The fund's internal notes and ratings stay with the fund.

When a fund moves into diligence, it may open a data room for your company. You'll find it in your workspace on the fund's site, under **Files**. You don't sign anything to use it.

## What's needed

The **What's needed** tab lists what the fund asked for:

| Group | Meaning |
|---|---|
| **Waiting on you** | **Changes requested** items first, then by due date |
| **Sent to the fund** | **Sent** or **With the fund**: the fund will review it |
| **Done** | The fund has what it needs |

The bar at the top shows how many items you've sent. When the fund asks for a change, its note shows on the item under **What the fund asked to change**.

## Upload a file

1. On an item, tap **Upload** and choose one or more files. If the item has no folder, choose one first.
2. Or open **Files**, pick a folder and tap **Upload files**, or drop files onto the list.
3. Each file shows its own progress. If one fails, tap **Retry** (large files carry on from where they stopped). Keep the page open until uploads finish.

Accepted: PDF, XLSX, XLS, CSV, DOCX, DOC, TXT, PPTX, PPT, PNG or JPG, up to 200 MB each, 25 at a time. Folders marked **View only** are for you to read; ask the fund if you need to upload there.

## Answer without a file

Some items don't apply, or you'd rather share them later. On the item, tap **Answer without a file**, choose **Not applicable** or **Will share after the term sheet**, add a short note and tap **Send answer**. The fund reviews your answer like a file.

## Versions and the virus check

Every file goes to private storage and is checked for viruses first:

| Label | Meaning |
|---|---|
| **Checking** | Usually under a minute. The page updates on its own |
| **Ready** | Clean. You and the fund can open it |
| **Blocked** or **Couldn't check** | Not accepted. Upload a clean copy |

To replace a file, open it and tap **Upload a new version**. Earlier versions stay listed, so everyone can see what changed.

## Questions

Tap **Questions** on an item, or open a file, to ask the fund something or reply. Messages from the fund's team show as "The fund". Questions about a file are tied to the version you were looking at.

## Frequently asked questions

### Who can see my files?
The fund's team, and only people it chooses to share specific folders with, such as its lawyers or a co-investor, for a limited time. Ask the fund if you want to know who has access.

### The room says Closed. What does that mean?
You can still open your files, but uploads and answers are paused until the fund opens the room again.

### Can my co-founder use the room too?
Only if the fund gives them access. Ask the fund.